Faculty Members

A teacher, coach, or staff profile: photo, job title, education, and bio.

Where to find it

Faculty Members in the left menu of the dashboard.

How to add one

1. Go to Faculty Members → Add New Faculty Member.
2. Title (the big field at the top of the screen): the person's full name as it should appear.

3. In the Staff Information box, fill in the fields:

   Field	What to put
   Title	Their job title, picked from a dropdown (for example Teacher). Confusingly, this field is also just called "Title," separate from the person's name in the big Title field at the top of the screen
   Profile Image	Headshot
   Academy	Which program they are attached to
   Education & Qualifications	Repeating block. One entry per degree or certification, each with Degree and Institution. Click "Add Education" for more
   Biography	Their bio. Rich text, so bold and links work
   Card Display Order	A number controlling where they sit in the grid. Lower numbers come first
   Faculty Status	Leave it on Current (the default). Change it to Previous only when someone leaves WCA (see below)

4. Further down, in the Course/s Taught box, connect any Courses they teach.

5. Click Publish.

Two fields named 'Title' on the same screen

The name at the top of the screen and the job title in the Staff Information box are two different fields that both happen to be called "Title." Double-check you are editing the right one, especially when doing a quick edit or scanning the screen fast.

About Card Display Order

The faculty grid on each academy page sorts by this number, smallest first. To put someone near the top, give them a low number like 1. Leave gaps between numbers (10, 20, 30) so you can slot people in later without renumbering everyone.

Headshots look best consistent. Match the crop and framing of the existing photos: roughly square, head and shoulders.

When someone leaves WCA

Never trash a Faculty Member. We keep every former staff member on file so there is a record of who has worked at WCA. Trashing a profile throws that record away.

1. Go to Faculty Members and open their profile.
2. Scroll to the bottom of the Staff Information box and find Faculty Status.
3. Choose Previous.
4. Click Update. Leave everything else on the profile as it is.

That takes them off the website (the academy pages, the About page, and the faculty list) and keeps their photo, bio, and courses saved.

Think of it like a roster, not a shredder

Previous moves someone from the active roster to the alumni list. Trash is the shredder. We always want the alumni list.

Seeing who is Previous

The Faculty Members list has a Status column. It reads Current or Previous for each person, so you can scan the list and spot former staff at a glance.

If someone comes back

Open their profile, set Faculty Status back to Current, and click Update. They reappear on their academy page with everything they had before. Check that their Academy and Title are still right for the new year.

New faculty

New profiles start as Current automatically. You don't need to touch Faculty Status when adding someone.

Not sure whether someone should be Previous? Ask Michael before changing anything.

What it connects to

A Faculty Member is labeled by Academy and Title (job title), and linked to the Courses they teach through the Course/s Taught box.

How it shows up

It appears in the faculty section of each academy it is labeled with, as long as its Faculty Status is Current. On a Course page, the connected faculty show as that course's instructors.

See also: Glossary · The three rules