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Destinations & Schedules: the connection

Two records that describe the same trip from two angles. Read this once and the pairing stops tripping you up.

The Destination is "where, and the headline dates." The Schedule is "the day-by-day plan." They are tied together two ways, and both must agree.

1. The three labels

Same Academy, same Quarter, same Academic Year. This is what lands them on the right academy page, in the right section. See Rule 2.

The Connected Schedules box on the Destination, and the mirror Connected Destinations box on the Schedule, wire the two specific records together. On the schedule edit screen, Connected Destinations is in the right sidebar.

You only need to make this connection from one side. Setting it on the Destination fills in the matching box on the Schedule automatically.

The linked pair must match: same academy, same academic year, same quarter. Do not link a Q1 destination to a Q2 schedule, or last year's schedule to this year's destination.

Easy to skip, easy to get wrong

The academy page does not depend on this link. A missing or wrong link looks fine there, so nothing warns you. Check the link on every new pair, and check it again after you copy a post.

Two switches: Destination Type and Schedule Type

Every quarter has two posts, and each post has its own Past / Current / Future switch. They do not change each other. Flip both.

Post Where the switch is At year-end rollover
Destination Destination Type, in the Destination Fields box Outgoing year: Current to Past. Incoming year: Future to Current. New year: create as Future.
Schedule Schedule Type, in the Schedules box Outgoing year: Current to Past. Incoming year: Future to Current. New year: create as Future.

Both are radio buttons with the same three options, and both show as sortable columns in their admin lists. Sort by the column to spot any that were missed. The academy pages show items by these switches.

If you only flip destinations

Last year's schedule quarters stay on the page next to this year's. The schedule section shows 8 quarters instead of 4. If you see that, a Schedule Type was missed.

The year headings above each section are a separate setting. See Sections & headings. The full year-end steps are on the year-end rollover page.

After you copy a post

Copying last year's post is the recommended way to start the new year. But a copy brings everything with it, including the things that should change. Before you publish a copy, go through this list.

Both destinations and schedules

  • Title is the new one.
  • Academy is right.
  • Academic Year is the new year.
  • Quarter is right.
  • Type is set (Destination Type or Schedule Type). A new year's post is Future.
  • Every row in the Event list has the new dates and its own Event Description. No leftover placeholder text, like a bare "Quarter Four".
  • Connected Destinations / Connected Schedules points at the matching post: same academy, year, and quarter.
  • URL slug is set before you publish. A copy starts with a slug based on the original (for example q1-2027-surf-copy), or even just a number. Formats are below.

Destinations only

  • Start Date and End Date are the new dates.
  • Card Background is the right photo for this place, not the one from the post you copied.
  • Slug follows place-academycode-quarter-yy-yy, for example costa-rica-surf-q1-26-27. See Name the URL.

Schedules only

  • Date Range is the new range.
  • Title year is the calendar year the quarter starts in. See The year in the title.
  • Slug is the title in lower case with hyphens. Q1 2027 - Kite becomes q1-2027-kite.

Why the slug needs care

WordPress builds a slug from the title only the first time a post is published. Changing the title later does not change the slug. So on a copy, set the slug yourself before you publish.

After it is published

Do not change the slug of a published post yourself. Ask Michael. See Never do these.

The edit screens show a red reminder box at the top of Destination Fields and at the top of the Schedules box. They repeat the slug format and the copy checks.

They must also share a status

A pair should carry the same Past/Current/Future setting. If the destination is Future, its schedule should be Future too. A mismatch is the usual reason one shows and the other does not. See Two switches above.

If one shows and the other doesn't

Almost always a mismatch in one of the three labels or in the status. Open both records and make the pair match: same Academy, Quarter, Academic Year, and the same Past/Current/Future setting. When they agree, both appear. More fixes on Troubleshooting.